Gym Check-in Software Buyers Guide
What should you look for in a check-in software solution to manage your gym’s members? First, the check-in software solution you select must improve your member engagement. It should also feed your staff the member and guest information that they need to provide stellar service. Lastly, your check-in software solution should provide your club with vital member management information such as group fitness class registrations, upcoming birthdays, and even outstanding balances that need to be paid.
Part of your assessment should include:
- Event Check-in Functionality
- Popular Check-in Software Features
- Event Check-In Report Types
- Evaluating Ease of Use and Data Access
- Access Control and Entry System Support
- Pricing and implementation
Motionsoft provides all of these features and more.
One of our goals is to help you get your members working out in no time with personal attention, alerts, and security.
With Motionsoft’s check-in software, you can even use alerts to introduce personal training promotions when members are checking in or to notify loyal members of a staffing change in their favorite Body Pump class.
Your staff will also have access to easy-to-see graphics, oversized fonts, and audio cues that simplify new staff training while improving your brand experience for your members.
Learn more now about how your front desk staff can engage members while checking people in for events, classes, and PT sessions.
Additional Gym Check-in Functionality
Front Desk Member Check-In
Guest Check-In
Kid’s Club software for checking in children
Popular Gym Check-in Software Features
Need to multitask? Use our Check-In Software desktop app to allow for seamless member check-ins. Manage emails, take calls, and check in members without any hiccups. Also, take advantage of other popular features, including:
- Checking in members for events like group fitness classes
- Issuing new barcodes
- Making payments to account
- Deducting training or class packages
- Setting up scheduled sessions for members
- Checking in a member’s guest
- Updating basic member demographics and payment information
Evaluating Ease of Use and Data Access
Our Check-In Software allows you to streamline member check-in and other important member information without frustration and confusion. Simplify staff training with easy-to-see graphics, oversized fonts, intuitive design, and audio cues. Then, view our friendly icons for important messages about members’ account statuses and premium services like personal training, locker rental, and kids club.
Motionsoft’s Check-in Software also syncs data across the entire system, so you can search for members’ profiles across multiple locations without disparate information. This software is also fully integrated with Scheduler for class and PT check-in.
Gym Check-In Report Types
One of the most overlooked aspects of a versatile check-in software solution is the reporting package that comes along with it. Here are nine core reports every software solution should contain:
- No Entry Log
- Visits Log
- Visits Report
- Message Report
- No Entry Report
- Visit Count
- Visits Graph
- Guest Visit Report
- Locker Report
Access Control and Entry System Support
Enjoy our Check-In Software’s compatibility with the most sophisticated entry systems in the marketplace, including key-tags, card readers, radio-frequency identification (RFID), and even biometric entrance-control solutions (fingerprint, handprint, iris) that can activate turnstiles or magnetically unlock doors in under a second. Best of all, Motionsoft’s Check-In Software is integrated with Gantner access controls, so you, your staff, and your members are always protected.
Pricing and Implementation
Software pricing is critical. Often the assessment comes down to whether the tool is priced on a per-location or per-member model. Once a club begins to grow, per-member pricing can become too expensive to maintain, which is why a more reliable pricing framework like per-location billing is more advantageous no matter the size of the facility. Motionsoft offers per-location pricing for this very reason.
You should also consider whether your software solution is a stand-alone solution or part of a bundled all-in-one software package. With a bundled solution, you can enjoy integrated billing and fewer software applications to manage. Motionsoft offers both of these features so that you don’t have to manage multiple draft files when processing a single member’s billing.
Finally, when choosing an all-encompassing software solution, you should consider its implementation timeline. Ideally, look for check-in software tools that can be fully deployed in 15 to 60 days. Motionsoft promises this implementation schedule to all of our customers.
